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<div align="center"><b>Building Simulation 2019: Call for Proposals
</b><br>
</div>
<br>
The board of IBPSA is pleased to issue the following call for
proposals from parties interested in hosting Building Simulation
2019. A complete proposal should be sent to the Conference Committee
chair, Paul Strachan (<a class="moz-txt-link-abbreviated" href="mailto:p.a.strachan@strath.ac.uk">p.a.strachan@strath.ac.uk</a>), no later than 31st
May, 2016. Discussions with the Conference Committee chair of
potential proposals prior to the due date are strongly encouraged.
The proposal should address the following items:
<br>
<ul>
<li>proposed venue
</li>
<li>dates
</li>
<li>details of conference secretariat
</li>
<li>organization time line
</li>
<li>details of rooms for plenary sessions, parallel sessions and
posters<br>
</li>
<li>availability of free Wifi connections for participants
</li>
<li>detailed budget in local currency and in US dollars
</li>
<li>discussion of possibilities for sponsorship
</li>
<li>details of the conference presentation schedule (e.g. number
of parallel and plenary sessions),
including innovative ideas
for conference delivery methods and audience interaction</li>
<li>publication of proceedings<br>
</li>
<li>details of accommodation, including costs, for delegates and
students
</li>
<li>social events
</li>
<li>options for pre and post conference tours, software demos and
courses
</li>
<li>options for programme for accompanying persons
</li>
<li>involvement of existing or planned IBPSA Regional
Affiliate(s)
</li>
<li>experience of the organizing committee with IBPSA and with
organization of similar conferences.
</li>
</ul>
To assist your decision there are several documents available
(please email the Conference Chair for information):
<br>
<ul>
<li>The IBPSA Regionalization Guide (available at
<a class="moz-txt-link-freetext" href="http://www.ibpsa.org/downloads/IBPSA-Regionalization-Guide.pdf">http://www.ibpsa.org/downloads/IBPSA-Regionalization-Guide.pdf</a>)
describes IBPSA's regionalization plans: we schedule all of the
Building Simulation conferences in regions with existing
affiliates or regions that are starting a new affiliate
organization. In a region currently without an affiliate, we
will only consider holding the conference there if a regional
affiliate organization will be in place by the time of the
conference.
</li>
<li>Final reports for previous Building Simulation conferences,
which include details of organization, finances (e.g. planned
budget and actual expenses), post-conference surveys and other
information useful to organizers of future Building Simulation
conferences.
</li>
<li>A document on sponsorship contains suggestions regarding the
exposure and benefits of Building Simulation sponsors.
</li>
<li>A recent Memorandum of Understanding serves as an example for
the contract which will be agreed between IBPSA and the
organizers of Building Simulation 2019.
</li>
<li>A budget template.
</li>
</ul>
Proposals will be evaluated using the following criteria:
<br>
<ul>
<li>Attractiveness and accessibility of location - is this
location likely to attract delegates from around the world?
(10%)
</li>
<li>Affordability of venue - is the combination of registration
fee and accommodation costs likely to be acceptable to potential
delegates? (In this respect, a range of accommodation types
including student hostels is a benefit.) (10%)
</li>
<li>Quality of conference plan and facilities - are the facilities
and conference plan conducive to a well-run conference? (10%)
</li>
<li>Likelihood of financial success - will the conference
financial plan likely lead to breaking even (at least)? A
financial plan that does not rely on unconfirmed sponsorships to
break even is strongly preferred. (30%)
</li>
<li>Support of IBPSA goals - will choosing this proposal help draw
new members into IBPSA (in new regions) or support membership in
existing regions? (10%)
</li>
<li>Diversity of location - is this location sufficiently distant
from recent conferences? (10%)
</li>
<li>Regional participation - is the proposal well-supported by
volunteer effort from the regional affiliate and/or nearby
regional affiliates? (10%)
</li>
<li>Experience of members of the organizing committee with IBPSA,
and with organizing IBPSA affiliate conferences or conferences
similar to Building Simulation. (10%)
</li>
</ul>
<br>
The final decision regarding the location of Building Simulation
2019 resides with the IBPSA Board of Directors and will be made
following a thorough evaluation of all submitted proposals.<br>
<br>
Regards<br>
Paul Strachan<br>
<br>
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